Top-Rated
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4.9
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4.9
App Store
4.7
Google Play
4.4

Track time in real-time with Hourly

Hourly collects time, task and location data from your workers and sends it to you in real-time. Need to organize hours by client, project or location? We make it easy.

Sounds good, how does it work?

Hourly is an app you download onto your phone and your workers’ phones. That’s where the magic begins...

Time clock, tasks and locations

Workers open the app on their phone and tap clock in to start the timer. They select the task and location where they’re working and you get all of this information piped to your view in real-time.

Illustration of Timer component in our App.
Illustration of Tracker component in our App.

GPS and location alerts

You can turn on GPS and geofencing settings to make sure your workers are where they say they are. You can even make sure they only clock in once they’re in the right place.

Time Clock Kiosk

Hourly lets you set up a time clock kiosk on an iPad. Employees can use it to clock in and out, take breaks and request time off. Each employee logs in with a PIN to keep things secure.

Illustration of Timer component in our App designed for Kiosk.
Illustration of Overview of worked hours and current expenses component in our App.

See it all in your view

How do you like real-time data at your fingertips? Hourly pipes in all of this time clock data to your phone as it happens. Now you can see who is working on what tasks, where they are, and your exact labor costs down to the penny by project, location, or worker.

Manual time entries

Not a fan of real-time tracking? We also support manual time entries, so you can quickly add in hours at the end of each day or week.

Illustration of Manual time entries component in our App.
Illustration of Exporting reports in our App.

Easy exports

At the end of each pay period, you can download a report of hours, rate and wages so you can pay your team, create invoices, or do whatever else you need. All reports can be exported into Excel or PDF.

It’s better with Hourly Payroll

For an even smoother experience sign up for Hourly Payroll + Time Tracking and turn a day of payroll headaches into a few minutes of payroll bliss.

  1. Unlimited runs, full-service payroll
  2. Pay 1099’s and W2’s.
  3. We report and file payroll taxes for you
Our Overview in Desktop app placed in desktop device.

Works with these devices

Illustration of Phone.

Phone

For on the go

Illustration of Notebook

Web

For on the computer

Illustration of Kiosk.

Kiosk

For on the wall

Okay, but is it easy to use?

Our customers love Hourly

“Hourly makes the payroll part of owning a small company easy…”

“The guys who created Hourly are solving a problem they know first hand, and it shows…”

“Hourly is what paying your team should look like in the 21st century…”

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90-Day Money Back Guarantee

Our pledge is simple: if our platform doesn’t meet your needs, we will refund 100% of your subscription cost for the first 90 days of service.

Time Tracking

Best Practices and Mistakes to Avoid

Illustration of tracking time throughout the week.

Kelly Kearsley

Contributor
6 min read
July 7,2020

At first glance, tracking employee time seems pretty straightforward. Your employees simply denote the hours they were at work on a timesheet, or punch a time clock and turn their time cards in at the end of the week or month. What could go wrong?


As it turns out, a lot. The ability to accurately track employee hours is one of the most important tasks a business undertakes. Timesheets and time cards provide invaluable data to your business regarding how efficiently you use employee time, your labor costs, and areas for productivity improvement.


For big and small businesses alike, finding ways to make your time tracking both easier for employees and managers is essential to improving margins, accurately bidding projects, and ultimately running a more successful company.

Time tracking trouble?

Employers have long relied on manual timecards to track employee work hours. Employees either clock in and clock out or they’re responsible for recording and reporting how many hours they worked and when. The manual aspect makes the process vulnerable to errors, miscalculations, and estimates.


In one 2018 survey, 44% of business owners reported that they regularly struggle with timesheet errors. An astounding 92% of the respondents reported that the errors were typically caused by the user. The biggest problem? Employees forgetting to record their time. That was followed by employees recording their time incorrectly or to the wrong job.


Fortunately, you can implement the following time tracking best practices to simplify your timekeeping and improve the accuracy of your labor costs.  

Educate employees about time tracking

Time tracking poses a problem for some employees, but it can also be the least favorite part of a manager or supervisor’s job. Managers routinely have to collect all employee timecards or reports, check them for accuracy regarding billable time worked, overtime, and correct any errors. What seems like a simple task can take up hours each month or week, especially if managers have to keep track of employee time because employees aren’t good about reporting their work hours.


Time tracking software solutions like Hourly not only simplify time tracking for employees, but they reduce the workload for managers as well. Your managers will be able to automate their reporting, quickly find missing information and headquarter all the employees' time data in one place.

Avoid these 3 time tracking mistakes

It’s easy to keep doing things the same way. But when it comes to time tracking, finding small improvements and avoiding common pitfalls adds up to real savings. Sidestep these time tracking mistakes and you’ll add efficiency to your timekeeping system and improve the quality of your labor cost data.

Not collecting enough detail about employee work hours

There’s a fine line between trying to keep timecards simple and oversimplifying your data in a way that’s detrimental. For instance, employees should clock in at the beginning of each shift and clock out at the end, of course. But that’s just the basics.


Tracking breaks, lunches and regular work hours are required by federal law. Properly tracking over time is also essential. That not only ensures that employees get overtime pay but also allows your organization to better manage its resources and reduce overtime spending. You can even track hours to specific projects, job sites, and more.


Time tracking tools such as Hourly allow you to document a higher level of detail about your employee work hours. Then you can generate practical data you can use to make smarter decisions about your labor.

Not leveraging time tracking software features

You don’t have to be a tech wizard to benefit from time tracking solutions like Hourly. The platform provides multiple, easy-to-use features that enable your company to run more efficiently, and frankly, get more from your timecard reports. For example, with Hourly, you can:

  • Know who’s working in real-time. Log in to the app and see who is on the job—and whether anyone is missing.
  • Have employees clock in by location. With this feature, your employees can only clock in once they’re at the right worksite.
  • Geofence jobs. The software can send you an alert if employees are not where they’re supposed to be during the workday.
  • Set alerts for important issues. Hourly can send alerts if your employees head into overtime or switch work locations.

Not combining payroll, worker’s comp and time tracking solutions

All of these things are deeply related. By incorporating them into one solution you can reduce the time you spend, and improve your compliance with labor laws as well as documentation in all three areas. Hourly is the only small business solution that incorporates payroll, worker’s compensation and time tracking into one application.


You can simplify your paydays, running payroll for employees, contractors and freelancers with the click of a button. Integrating workers comp ensures that you and your employees are covered in case of an accident and ensures that your vital employee information is all in place. Add in time tracking and you’ve streamlined a significant component of your HR function.